“So, what do you do?” Explaining your research to a variety of audiences.

“So, what do you do?”

Since starting my PhD I’ve been asked this question countless times by all types of people. At first, the sound of those five words would trigger a mild bout of palpitations and I’d frantically search the questioner’s face for some clue as to how I should pitch my answer. Do I go all out with details of my research or do I scale it back and risk sounding like I’m the one with no idea about what I’m doing? In the end I’d more often than not end up with a combination of both and a forced smile on my face hoping there would be no follow-ups.

Meeting someone for the first time and explaining what you research shouldn’t be a mildly stressful experience. So to combat the palpitations I decided to create spiels suitable for every occasion. These currently range from “I’m a palaeontologist! …Yes, *rolls eyes* like Ross from Friends”, to a more in-dept story of my research with a little bit of justification thrown in for good measure.

One of the first opportunities to implement my effective communication skills (or as I discovered, lack thereof) and explain my research to a group of new faces was at my department’s weekly discussion group on the very first week of my PhD. All newbies and oldies alike were asked to explain their research (fossil organism, methods, location) by means of a hand-drawn picture on a scrap of paper. Below is what I managed to come up with…

The diversification of tetrapods in the form of a work of art.
The diversification of tetrapods made into a work of art

If you can’t tell from my beautiful drawing, I’m looking at the diversification patterns of tetrapods using data from across the globe (but you totally got that, right?!). I’ll admit my Palaeozoic tetrapod looks suspiciously like an algal-encrusted early mammal (teeth were added later for dramatic effect) and I should have labelled my axes, but I think the rest of drawing gets the point across when accompanied by an explanation. I’ll also admit that I only managed to stumble through a haphazard explanation of what I scrawled, passing the baton quickly on to the next person at the table. I hadn’t yet decided the best way to explain my research concisely, nor the correct words to use while trying to do so. It needed more work

This exercise among other palaeontologists was great practice, but it wasn’t long before I was speaking with people who weren’t at all familiar with the topic of quantitative palaeobiology but still wanted to hear about what I worked on. I realised that what I struggled most with was finding that middle ground between Ross Geller and full-on jargon. Explaining my topic to a non-specialist but interested audience was going to take some work.

In my endeavors to fill this gap, I came across the brilliant Up-Goer 5 text editor. Inspired by an ingenious xkcd comic and created by geneticist Theo Anderson, the editor only allows you to use the ten hundred most used words and has already struck a cord with many scientists wishing to communicate their research to those unfamiliar with the field. Naturally I had to have a go, but as ‘fossil’, ‘evolution’, ‘diversity’, and (annoyingly but not surprisingly) ‘tetrapod’ are not among the 1,000 most used words I knew it would be a challenge.

Screen Shot 2015-11-30 at 16.36.48
Attempting to explain my research using the 1,000 most used words

It stills needs a lot of work (particularly my crude explanation of sampling standardisation in the second paragraph!). I could have spent an entire day perfecting it but even only 20 minutes showed me how many uncommon words I need to use to get my point across concisely. Sometimes jargon is useful, but when accompanied by a convoluted description it becomes very unfriendly indeed. Up-Goer 5 is on the extreme side of the effective communication spectrum and I don’t think I’ll continue using such a over-simplification, particularly since I’m sure everyone is familiar with the concept of a fossil! It did however give me some food for thought.

Being able to effectively communicate what my PhD is about has helped me take ownership of my work and I even feel a pang of pride when I give my little spiels! Perfecting my wording will be most useful when I return to my hometown for Christmas in a few weeks as I know I will be bombarded with this question many times over. Some people will be content with “Oh, I work with fossils” while others will want to know more. Armed with my concise explanations I’ll be able to confidently describe what I work on without fear of a raised eyebrow or confused stare. I think now I’d even be delighted to receive follow-up questions! (Although I am strongly aware that most follow-ups will be about why I do what I do, but justifying playing around with fossil data on my computer all day remains a story for another day!)

Why not give Up-Goer 5 a try yourself and see if it can change the way you talk about your research to a non-specialist audience?

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What do you actually do in your first week of your PhD?

Its a question I asked every current PhD student I spoke to over the last few weeks in the lead up to the first day of my own PhD. What am I expected to do in the first few days? Should I begin working? How do I know where to start? Should I glue myself to my desk and begin trawling for papers?

Well, turns out its a combination of many things, most of which will never have crossed your mind and will depend entirely on your own situation.  To provide some insight, I’ve documented (as best I can) what I got up to last week during the first 5 days of my PhD. For a little bit of context, everything about my PhD is new for me: new university, new city, new house, new people. I understand that not everyone reading this will be in the same situation, but I hope there’s still some perspective to be gained from my experience.

Day 1: Monday

The first order of the day was a meeting with my supervisor. We spoke about very general things – as you would expect for the very first day! I was shown my shiny new office space before meeting with my supervisor’s other new PhD student for a catch-up lunch. After lunch came all those niggly tasks you completely forgot you had to do before even touching a data spreadsheet. Collect student card? Check. All documents handed-in and processed? Almost. Key for office? Check. Connect to WiFi? Check…kind of. Stock up on stationary? In progress. Most of my time spend completing these jobs annoyingly involved finding the correct building on campus. I was determined to take the evening off to process all of this new information, and in doing so I managed to discover even more niggly jobs I had to get done soon!

Day 2: Tuesday

Building what is supposed to be a lighthouse out of Lego during the higher level education course this morning. You're never too old for Lego, no matter how professional you're meant to appear!
Building what is supposed to be a lighthouse out of Lego during a course this morning. You’re never too old, or professional, for Lego.

In the morning I attended a course which was a prerequisite if you wanted to work as a lab/practical demonstrator at the university. As uninteresting as that may sound it was actually really enjoyable, especially when the instructor brought out the Lego! I had to quickly apply all of the new information I had just taken in during my very first undergraduate lab that afternoon. I thought it all went great, mainly because there were very few questions I couldn’t answer without peeking at the answer sheet! I tried my best to clear a few more things off my to-do list before leaving the office but not even coffee could help me stay focused after such a full day! My evening, as with a lot of my free time, was dominated by settling in to and organising things in my new house.

Day 3: Wednesday

I attended a coffee and cake morning for Postgraduate Researchers across the university – unashamedly just for the cake initially (which was amazing btw!). But while there I found out more about the services the university offer as well as other useful information (such gym membership). Naturally this added a significant amount of new things to my seemingly never ending to-do list. In the time that I spent running between places over the last two days, I had I managed to meet quite a few new people in my department. During lunch and into the afternoon I made sure to properly speak to as many people as possible, particularly those I’m sharing an office with. In the afternoon I managed to finally get down to  having a look at a few of the papers recommended to me by my supervisor. This brief surge of productivity was topped off nicely by a meeting of the department’s weekly Palaeontology discussion group where we spoke briefly about our research projects as an ice-breaker of sorts and discussed a recent paper. My evening was once again dominated by new house-related activities.

Day 4: Thursday

I have never received so many emails in such a short space of time as I have this week. So, this morning I took the opportunity to sit down to sieve through my inbox and deal with any urgent matters. Throughout the day I chipped away at my to-do list and managed to whittle it down to only a few things I can deal with at the weekend. Today was the first day I felt I was beginning to settle into my new surroundings. I knew where to find food on campus, I knew the right people to turn to in the department with any queries I had, and I was beginning to fall into a morning/evening work routine. To keep the positive momentum going, I even created some online academic profiles (e.g. ResearchGate) and added a signature to my academic email so that I would come across all professional (well, in theory). I swapped new-house activities for catching up with family and friends at home (one of whom started their PhD today, so I naturally wanted to hear all about it).

Day 5: Friday

This morning was dominated by a huge clear-out taking place in my new office. Desks were rearranged and junk chucked out, leaving a much less cluttered place to work in. I’m still not quite sure if I was clever or silly to set myself close to a very powerful looking radiator… In the afternoon I had another course to attend – the last one for a while thank goodness. Afterwards I met up with many of my new colleagues in the pub, a perfect end to a busy yet fantastic week!

To summarise, it was a very busy week. I had expected a few admin-related tasks but not quite so many. Aside from the larger things I mentioned above, I did spent quite a lot of time getting to know people in my new department, many of which were chance encounters in the hallway or in the coffee room. I also spent a lot of spare moments furiously googling topics that arose during conversations with other researchers – there are so many diverse projects happening in my department! If I was to give a single piece of advice to people starting their PhD it would be to get a diary before even setting foot on campus! Make sure there’s lots of room to write to-do lists and take note of all upcoming events and meetings. It will save your life, I promise.

I hope that I’ve been able to provide some insight into what the first week of a PhD looks like, especially for those starting in a completely new environment like me. If you’d like to find out more about what its like to do a PhD, I highly recommend Megan De Ste Croix‘s Daily Life of a PhD blog and Dr. Emma Cole‘s PhD vlogs. Both provide a fantastic window into PhD life and the milestones you’ll reach along the way.

Wishing you the very best of luck in your own PhD/research journey! 🙂